04
Prepare the space before the celebration
Before confirming details, compare the space you can actually use with the experience you have in mind. Washington DC options such as hotel ballrooms, private reception spaces, rooftop venues vary in circulation, storage and supplier access. Guests arriving from Silver Spring and Arlington benefit from clear transport and parking guidance. Share a floor plan or room photographs, then confirm loading arrangements, power and any restrictions on fixtures or amplified sound. Leave enough time for installation and collection; a venue’s guest booking window is not always its supplier access window. Allow time for venue security, unloading restrictions and guest check-in. Confirm any building access lists and event-hour limits in advance.